Alumni Admissions Volunteer Agreement

The success of the Alumni Admissions Volunteer program depends on a network of volunteers serving in a variety of roles. This volunteer agreement has been established to help the Office of Admissions and Recruitment fulfill its mission to support the goals and priorities of the University of Wisconsin–Madison.

This agreement outlines the expectations and responsibilities of Alumni Admissions Volunteers.

  1. All Alumni Admissions Volunteers must commit to work together in the best interests of the Office of Admissions and Recruitment and the university, and not for personal, political, third-party or financial gain.
  2. Being an Alumni Admissions Volunteer with the Office of Admissions and Recruitment does not impact the application review of a personal or professional acquaintance of the volunteer.
  3. All registered Alumni Admissions Volunteer names, phone numbers and email addresses may be viewed by other registered Alumni Admissions Volunteers.
  4. Failure to return items borrowed during volunteer activities are subject to billing for the cost of the item or items (this includes table cloths).
  5. Qualifications
    1. Required: is not a private educational consultant or agent for current and/or prospective applicants
    2. Required: is a graduate of UW–Madison
    3. Effective communicator
    4. Enthusiasm for supporting UW–Madison
  6. Responsibilities
    1. Know expectations of volunteer role, university and Office of Admissions and Recruitment
    2. Be knowledgeable about the UW–Madison experience, undergraduate admissions and our admissions cycle
    3. Provide feedback to the Office of Admissions and Recruitment on the volunteer experience and needs
    4. Actively participate in volunteer opportunities
    5. Engage in training opportunities throughout the year
    6. Complete volunteer wrap up items including log volunteer hours and promptly return any items belonging to the Office of Admissions and Recruitment
    7. Conduct self in a professional manner as a representative of the University of Wisconsin - Madison
    8. Abide by NACAC Statement of Principles of Good Practice (, in particular:
      1. accurately represent and promote UW–Madison
      2. refrain from disparaging comparisons of other secondary or post-secondary institutions
      3. not accept or offer reward or remuneration from secondary school, college, university, agency, or organization for placement or recruitment of students in the United States
    9. Renew commitment annually
  7. Time Commitment: Volunteers are expected to commit about 4-6 hours per month. There may be an increase in expected hours during the fall and spring as recruitment efforts increase.
  8. Description of Duties: Volunteers may be asked to participate in a variety of recruitment activities. These activities include but are not limited to:
    1. College Fairs: Alumni volunteer to work college fairs and provide academic information, application information, and valuable insight for prospective students and their families in what it means to be a Badger.
    2. Admissions Events: Volunteers assist admissions staff at various events, providing context to the Wisconsin Experience and answering questions from students and their families, high school counselors, and/or community members by participating on alumni panels, assisting with check-in and/or mingling throughout the event. There are also opportunities to co-host events.
    3. Alumni Connections: Alumni connect with prospective students via phone offering a perspective of our university and serving as an information source for students considering UW–Madison.
  9. Insurance
    1. This agreement creates an official volunteer position with the University of Wisconsin-Madison. As such, all volunteers will be covered by the State's liability protection program so long as s/he is performing duties within the scope of the description provided above.
    2. Volunteers are not covered by the state's worker compensation program. Volunteers are encouraged to maintain their own health insurance.
    3. If a volunteer should be injured during the course of activities and the injury result from the negligence of a University employee or agent, s/he would have the same legal rights to seek compensation as would any visitor to the campus.
  10. Mandatory Reporting Requirement of Child Abuse and Neglect
    1. Executive Order #54 (EO 54) requires the reporting of child abuse or neglect. As a UW–Madison employee or a UW–Madison volunteer expected to have regular contact with minors, you are required by EO 54 and campus policy to immediately report child abuse or neglect to Child Protective Services (CPS) or law enforcement if, in the course of employment or volunteer activities, you observe an incident or threat of child abuse or neglect, or learn of an incident or threat of child abuse or neglect, and you have reasonable cause to believe that child abuse or neglect has occurred or will occur.
    2. For more information, please see the University of Wisconsin - Madison Office of Equity and Diversity website at:
  11. Confidentiality
    1. Confidential information is all information that the Office of Admissions and Recruitment considers to be confidential, personally identifying or proprietary information of the office or third-party sources. Confidential information may include, but is not limited to:
      1. Information about name, mailing address, email, phone, degree, date of birth, identification numbers, ethnicity, event registration, and event participation.
      2. Information about prospective, admitted, enrolled and continuing students.
    2. Confidential information also may include, but is not limited to, unpublished or pre-released versions of Office of Admissions and Recruitment or third-party documents, emails and information, internal-use-only or limited-circulation documents and information, and contact information for alumni volunteers.
    3. Volunteer agrees to not disclose any confidential information, and not appropriate, distribute, photocopy, reproduce, or replicate any confidential information without written consent of the Office of Admissions and Recruitment
    4. Volunteer agrees that any list or aggregated confidential information provided is for one-time use only, and only for the intended and approved purpose. An additional approval from the Office of Admissions and Recruitment may be required. Proprietary or confidential information is not to be referenced in or used to construct communications, unless permission is granted from the Office of Admissions and Recruitment.
    5. Volunteer agrees to follow all Office of Admissions and Recruitment policies and procedures, state and federal law, to respect the wishes governing use of confidential data, as communicated to the Office of Admissions and Recruitment and the university or affinity partners or through third-party sources.
    6. Volunteer agrees that the Office of Admissions and Recruitment is the sole determinant of what information will be shared.
    7. Volunteer understands that, as a volunteer with the Office of Admissions and Recruitment, s/he may be held personally liable for any misuse of confidential information.
    8. Volunteer agrees not to use any confidential information for his/her own benefit or that of his/her employer.

Volunteer understands and agrees to the expectations and responsibilities outlined in this agreement. Failure to adhere to this or any other university policy may result in termination of the volunteer relationship at the discretion of the University.

close this window